Ministry Description - Envelope Secretary - Assistant

Approved by St. Stephen’s Parish Council September 9, 2013

Qualification, Knowledge, Attitudes

A candidate for the position of Assistant Envelope Secretary must be able to maintain confidentiality; show good attention to detail; be self-directed in order to meet timelines; and have enough computer knowledge to learn new programs. Knowledge of bookkeeping is preferred.

The intention of appointing someone as Assistant Envelope Secretary, is that person will be appointed as the Envelope Secretary if the person who is the Envelope Secretary, ceases to be the Envelope Secretary.

Appointment

The Church Wardens appoint the Assistant Envelope Secretary annually, and the term runs from an Annual Vestry Meeting to the following Annual Vestry Meeting. 

Responsibilities

The Assistant Envelope Secretary is accountable to the Church Wardens through the Envelope Secretary for the accounting of identified donations to St. Stephen’s Anglican Church. 

The Assistant Envelope Secretary will use St. Stephen’s computer for keeping records.

Specific Duties

The Assistant Envelope Secretary under the direction of the Envelope Secretary may:

  1. enter donations from the weekly Offering Report onto Record of Offerings;

Monthly

2.      record the amounts from the Electronic Offering Program Monthly Donor Report onto the Record of Offerings;

Memorial Donations

3.      send donation receipts to the donor and an acknowledgement of the donation to the family of the person in whose memory the donation was given; and

Plates for Memorial and Friends Board

4.      ensure that the Incumbent and Wardens are made aware of donations that qualify for a plate.

Supervision/Accountability

The Assistant Envelope Secretary will work under the direction of the Envelope Secretary. If the Envelope Secretary is absent or unable to function as the Envelope Secretary, the Assistant Envelope Secretary will work under the direction of the Church Wardens.

The appointment as the Assistant Envelope Secretary may be discontinued by the Church Wardens for not carrying out the responsibilities and duties of the Assistant Envelope Secretary.

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